Business Process Outsourcing, Litigation Support Services

Top 10 Back Office Services for Law Firms

[vc_row][vc_column][vc_column_text][/vc_column_text][/vc_column][/vc_row][vc_row][vc_column][vc_column_text]The back office services are contracting some particular tasks of your business to an external service provider. Outsourcing provides dynamic services to law firms at cost-effective rates. Further, support providers have long-range experience in providing legal assistance. They have a well-qualified and experienced team that has in-depth legal knowledge. These assist attorneys in focusing more on the core competencies and effective legal processes.

Customizable Support services:

These are the custom-buildable services carry out for legal professionals or law firms. The support services offer various reliable services, including Email processing, case e-filing, Legal demand letters, Check request, document reviews, etc. They provide efficient and dependable services without spending a huge amount of costs. Therefore, an outsourcing company is an effective information technology-enabled service (ITES) provider that assures compliance and security.

Benefits of hiring Back office support:

Back office services offer agile and cost-effective services to help legal firms save expenditures with quality output. Law firms plump for these services to conserve time, cost, and staffing.

Services provided by Back office services?

Support services provide services with daily reporting transparency. These services can help in releasing the workload and seamless business processes. Some are briefly described as following:

1. Legal Case Correspondence:

The back office has the expertise in drafting legal correspondence like summons & complaints about different types of cases. They have a team of professionals who drafts all legal replies with precision to draw the exact responses from the defendant, which in turn is the document filed next. We draft all imperative letters, which notify about the request litigate the process. Summarized deposition with a precise and beneficial list of points from each deposition can help manage time and build cases faster.

2. Check Processing:

By providing back-office support on electronic check processing services, you can make sure of timely payments and forgo the hassles associated with bounced checks. Litigation support providers are in the industry for over a decade now; they are equipped to cater to any check processing requirements. Their prompt services, which precisely cater to varying client needs, have made them a top choice for outsourcing check processing and verification. They are a dependable partner for check processing services as they automatically reconcile your books for every payment you accept.

3. Back office services provides Legal Document Review:

HazenTech provides the legal documents review independent and comprehensive reviews of data and documents relevant to our client’s interests. We have an exclusive team to proofread all the painstaking documents meticulously. Based on the client’s specification, our team reviews the documents subjectively for citation, typing errors, grammatical mistakes etc. All the documents reviewed go through a quality check to ascertain the highest possible accuracy. Our reviewing team examines each document with extensive care to understand what kind of information it has. We achieve this with a potent mix of intelligent document reviewers and state-of-art technology.

4. Legal Data Entry:

They obtain costs by using designated formulas. Also, The back office services manually extract and adds data value in the spreadsheet for current cases. In addition, this assists law firms in case management and saves time. Moreover, they add all the data of the cases in the client’s profile (CP) with the relevant matter number.

5. Back Office services Helps in Case E-filing:

Litigation support services provide a quick and simple online electronic court filing system, where tens of thousands of law firms trust us to file more than a million documents every year. In the first step, they digitally transform legal documents to get easy access to the files whenever needed. Secondly, their top-most documents confidentiality system ensures access to data only to respected authorities, and you also get better storage. Moreover, attorneys do not need physical trips to court. Hence, save time.

Their people and technology work together to maximize electronic court filing acceptance and deliver court-stamped documents and proofs of service fast and reliably. Plus, you can manage orders, cases, statuses and invoices from a single, secure online account with an e-filing services provider.

6. Assistance in Document review:

Support service provides the review of the legal documents independent and comprehensive reviews of data and documents relevant to our client’s interests. They have an exclusive team to proofread all the painstaking documents meticulously. Based on the client’s specification, our team reviews the documents subjectively for citation, typing errors, grammatical mistakes etc. All the documents reviewed go through a quality check to ascertain the highest possible accuracy. Their reviewing team examines each document with extensive care to understand what information it has. They achieve this with a potent mix of intelligent document reviewers and state-of-art technology.

7. Back Office Services Offer Email Processing:

Their Email Processing System reads emails directly from designated accounts, and each of the dedicated strategists processes the email and its attachments into workflow queues. Thousands of emails are accurately sorted in relevant cases by adopting a document association management system. They strive best to minimize attorney’s workload by providing back-office support and processing clients’ daily emails.

The representatives do proper naming and tagging of documents, which saves paralegals time to retrieve required documents. By following the email processing system, we make the work paperless and save office space as documents don’t need any physical space, and you can save them on the database. In addition, these confidential documents are encrypted with single points of access.

8. Gmail & Outlook:

Attorneys allocate mails to the Litigation support provider. First, they process it and sort out data. Following that, they assign it to the relevant reviewer and make a proper file. Into the bargain, it assists law personnel in making it easy for them in data collection and the right name. However, this is usually time-sensitive, but it helps in solving a case. Support services providers process more than 500 emails daily.

9. Demand Letter Responses:

Legal specialists are trained to analyze the case file, the records and the social context of the plaintiff. They also prepare a well-detailed demand letter as we are aware that a good demand letter drafting can help you avoid the cost of legal fees and the burden of litigation through out-of-court settlements. Their highly skilled professionals work on preparing the portion of the demand letter, including medical billing coders, who review the medical bills and expenses and calculate the amount incurred. Get the time-zone advantage for your most pressing demand letters reduce your costs by 30-40%.

10. Pre-trail Calendaring:

Service providers online legal calendaring services that give you 24/7 access to your calendar and allow you to schedule depositions via the Internet easily. The calendar allows you to create specialized multi-user access calendars and provides automated email confirmations of deposition schedules. In addition, you can filter the information by case or date, and you can quickly view your updated witness lists. Coordinating your deposition calendar has never been easier. Stay organized on the go. Built for lawyers, their legal calendaring services keep you connected to your cases, clients, and work.

In a nutshell:

Companies adopt support services to increase the efficiency and productivity of their firms so they can concentrate on the core operations of the business without the burden of non-core task constraints. Hence, these services help to increase flexibility and reduce the turn-around time of a firm, bringing about ambitious growth and competitiveness.

We offer top-notch Back office services at very cost-effective rates. By outsourcing your law support function to the back office services team of Hazentech, you can count on us to boost your enterprise operations and productivity. To know more, visit www.hazentech.com.

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